Privacy Policy

1. Who We Are

Landbook is operated by Landbook Sp. z o.o., a company registered in Poland ("Landbook," "we," "us," or "our"). We act as the data controller for all personal data processed through our platform.

• Registered office: Rondo ONZ 1, Level 10, 00-124 Warsaw, Poland
• Contact: [email protected]

2. Information We Collect

We collect only what we need to operate and improve Landbook.

2.1 Information You Provide

• Account details (email, password, name)
• Profile information (bio, portfolio link, social links, photo)
• Submissions (websites, templates, or other creative work)
• Payment data (processed securely by Stripe - we don't store full card details)
• Communications (messages, support requests)

2.2 Information Collected Automatically

• Analytics data (page views, browser type, IP address, device info, session duration)
• Cookies (to remember preferences, keep you signed in, and improve site performance)

You can manage or disable cookies via your browser settings or our cookie banner.

3. How We Use Your Data

We use your information to:

• Operate and maintain your account
• Display your submissions and profile on Landbook
• Manage payments and subscriptions
• Communicate with you about updates or features
• Improve our platform and services
• Ensure legal compliance and prevent abuse

4. Legal Bases for Processing (GDPR)

We process your personal data under these legal bases:

• Contract: to provide our services
• Legitimate interest: to improve, secure, and operate Landbook
• Legal obligation: to meet tax or compliance requirements
• Consent: when you opt into newsletters or optional features

5. Sharing and Disclosure

We never sell your personal data. We may share information with:

• Trusted service providers (e.g. Stripe, analytics, hosting)
• Legal authorities if required by law
• Other users, when your profile or submissions are public according to your account settings (e.g. Experts Directory)

All partners are bound by confidentiality and GDPR-compliant data-processing agreements.

6. Data Retention and Inactive Accounts

We retain data only as long as necessary for operational, legal, or security purposes. Inactive accounts may be deleted after a period of inactivity. Users will receive an email notification at least 30 days before their account and data are permanently deleted.

Typically, personal data is retained for no longer than 24 months after the last activity. Some data may be retained longer where required by law (e.g. accounting records).

7. Cookies and Analytics

We use cookies and similar technologies to maintain sessions, measure usage, and remember your preferences. We may use analytics tools such as Google Analytics to analyze anonymized traffic data.

For detailed information about the types of cookies we use, how to manage them, and your choices, please see our Cookie Policy.

You can also change your cookie preferences at any time by clicking "Cookie Preferences" in the footer.

8. International Data Transfers

Your data may be processed within the European Union or in other countries where our partners operate. If data is transferred outside the EEA, we use Standard Contractual Clauses or equivalent safeguards.

9. Your Rights

You have the right to:

• Access your personal data
• Request correction or deletion
• Restrict or object to processing
• Request data portability
• Withdraw consent (for consent-based processing)
• Lodge a complaint with a supervisory authority

To exercise your rights, contact us at [email protected]. We will respond to your request within one month, as required by GDPR. We may verify your identity before fulfilling your request.

If you believe that the processing of your personal data violates GDPR, you have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO): ul. Stanisława Moniuszki 1A, 00-014, Warsaw, Poland, uodo.gov.pl.

10. Security

We apply technical and organizational measures such as encryption, HTTPS, and restricted access to protect your data. While no system is 100% secure, we continuously monitor and improve our safeguards.

11. Children's Privacy

Landbook is not intended for users under 16 years old. We do not knowingly collect data from minors. If you believe a minor's data has been submitted, contact us for removal.

12. Updates to This Policy

We may update this Privacy Policy from time to time. For material changes, we'll notify users at least 14 days before the update takes effect via email or notice on the site.

13. Contact Us

If you have any questions, requests, or concerns, contact: [email protected]